Access Union County Clerk Records

Union County Clerk Office

The Kentucky Court of Justice Union County page identifies Jo Sheridan as Circuit Court Clerk. The Office of Circuit Court Clerk is the state court case-record office for Union County, Kentucky. It serves the local Circuit Court, Family Court division, District Court, and jury functions. For case files, court dates, certified court copies, archived cases, payment status tied to a case, and questions about which court heard a matter, this office is the first local contact.

Kentucky's statewide request instructions make the clerk role narrow but important. The Administrative Office of the Courts does not maintain the case file for a Union County proceeding. Requests for review or copies start with the clerk of the court that heard the case. The clerk can tell a requester whether the file is local, stored at a record facility, restricted, destroyed under retention rules, or available for copying. That is why a Union County court records request should not start with a statewide office when the case began in Morganfield.

Union County Case Records

The Circuit Court Clerk manages the court record after a case is filed in Kentucky's trial courts. In Union County, that includes felony case records in Circuit Court, divorce and many family matters in Circuit or Family Court, misdemeanors and traffic cases in District Court, probate of wills in District Court, and contested probate issues that move into Circuit Court. The office also maintains docket and jury contacts listed by KCOJ.

These records are not the same as County Clerk recordings. Deeds, mortgages, plats, marriage licenses, liens, notary bonds, and wills recorded with the county clerk belong at the Union County County Clerk. A court case file, by contrast, may contain pleadings, criminal citations, motions, orders, evidence references, reports, dockets, video recordings, transcripts, dispositions, judgments, sentences, fines, fees, bonds, and payment status. Some material is public. Some is sealed, confidential, or redacted.

• Circuit Court records: felonies, civil cases over the District Court limit, divorce, adoptions, real-property title disputes, contested probate, injunctions, writs, and appeals.
• Family Court records: child support, private attorney domestic matters, domestic violence, dependency and neglect, and other family or child-related cases.
• District Court records: traffic, misdemeanors, violations, probate of wills, arraignments, felony probable-cause hearings, small claims, juvenile, mental-health, and domestic violence matters.
• Jury records: local jury contacts are separated by Circuit Jury and District Jury numbers on the KCOJ county page.
• Archived case routing: older files may require case and file locator numbers before a State Records Center request can be made.

Union County Certified Copies

A certified copy is a copy authenticated by the clerk for official use. It may be needed for a judgment, divorce decree, final order, criminal disposition, probate order, or other court document. Kentucky's court-record request page says only the clerk that heard the case can advise about availability and copy access, so the Union County Circuit Court Clerk should be contacted before relying on online payment or docket information as proof.

If the case is older, the clerk may find that the record is not in the office. When a court record is stored at the State Records Center and is open to public access, the clerk gives the requester the case and file locator numbers needed for the Kentucky Department for Libraries and Archives request. Those stored records cannot be searched by name or Social Security number at the records center, so the local clerk's locator information matters.

1. Identify the court level first. Use Circuit or Family Court for felony, divorce, family, contested probate, and major civil matters, and District Court for traffic, misdemeanors, small claims, probate of wills, and arraignment matters.
2. Collect the case number if known. If no case number is known, gather party names, approximate filing date, case type, and the court that likely heard it.
3. Call or visit the Union County Office of Circuit Court Clerk and ask whether the file is local, archived, sealed, or restricted.
4. Ask for the clerk's current certified-copy cost, accepted payment methods, turnaround time, and whether the copy can be mailed or must be picked up.
5. If the clerk directs the file to a record facility, use the case and file locator numbers provided by the clerk when submitting the state records request.

Note: For bonds of $10,000 or greater, KCOJ's Union County page says to contact the Circuit Clerk at 270-389-1811.

Union County Request Fields

Union County court-record requests work best when the request gives the clerk enough detail to separate similar names, courts, and case types. Kentucky's statewide request instructions define court case records broadly, including citations, pleadings, motions, orders, evidence, reports, dockets, video recordings, and transcripts. A requester should name the exact document needed when possible, since a docket sheet, certified order, transcript, and full file review are different tasks.

Union County Clerk Fees

The research file did not confirm a Union County Circuit Court Clerk case-copy fee schedule. Because KYeCourts posted a statewide notice that civil filing fees increase effective July 1, 2026 under Supreme Court Orders 2026-15 and 2026-18, filing and copy amounts should be confirmed with the clerk before payment. The table below separates confirmed related amounts from items that require a current clerk quote.

Note: County Clerk recording fees do not set the price for court case copies from the Circuit Court Clerk.

Union County Clerk Tools

The main online case tools are statewide Kentucky Court of Justice tools. KYeCourts is the account-gated CourtNet and eFiling environment for criminal and civil cases filed with Kentucky courts. The public login page requires a username and password, and full access depends on the user's registration type. General public users should not assume that a login screen provides open document access.

Kentucky Easy Pay is different. It provides a public payment-oriented search by case, citation, or party. It can help with payable balances, traffic fines, court costs, and some case identifiers, but it is not a full case-file database. A payment result should be treated as a route to pay or identify a case, not as a certified copy of the Union County court record.

Mail Online and In Person

For state court case records, the reliable fallback is the Union County Circuit Court Clerk at the Courthouse Annex. Call the Circuit Court number for Circuit and Family Court matters or the District Court number for traffic, misdemeanor, small claims, probate of wills, and arraignment matters. For older records, ask whether the file is in the office, at a record facility, or no longer available under retention schedules.

For online access, use KYeCourts for account-based case access where available and Easy Pay for payment search. For appellate matters, Kentucky uses separate appellate public access and appellate clerk channels. For deeds, marriage licenses, recorded wills, liens, mortgages, plats, and clerk open-records requests, use the County Clerk and eCCLIX rather than the Circuit Court Clerk.